Managing multiple computers on a company network and ensuring that data isn’t lost is paramount to businesses that rely on staying fully operational. While businesses usually have fileservers for the storage of individual employees’ files to centralize them, this doesn’t resolve all issues or protect against every outcome.
For this article, we consider what companies can do to keep business data safer.
RAID Drive Mirror Configuration
By using a RAID drive configuration that supports mirroring, it’s possible for system administrators to use multiple drives to automatically store the same files and folders. Setting up drive configurations this way, it provides some degree of protection from an outright drive failure where at least one drive will write the correct files to the drive even if the other one suddenly died.
Administrators must keep on top of the system to note errors in the mirroring which get alerted to them. This will signify when the dual-drive RAID setup is no longer successfully mirrored and sometimes could indicate the reason too.
While having a mirrored RAID drive configuration is a good first step to better data integrity, should a virus get into a work PC, it could spread across the network and the files on both drives. This would leave the company unprotected in a different way.
By performing a nightly backup of the drives, this provides a measure of recourse should the drives suffer a virus or malware intrusion. Also, a failure to maintain the mirroring would allow the replacement of the offending drive with a new one and then set it up with a clone of the still-functioning drive to become operational again.
Also, offsite cloud backups are important too. In the event of an overnight break into the office, thieves could make off with the hard drives and backups, leaving the company with few options.
Restrict Access to Folders
By smartly managing which employees have access to folders, especially those of other colleagues or managers, it avoids a problem of file/folder access or deletion due to malicious action.
Anyone visiting the premises as a third-party who gains access to a PC that’s left unattended and still logged in will only have limited potential to sabotage the business too.
Take File Integrity More Seriously
Company files may include intellectual property, new mockup designs, and other ideas in progress that are proprietary to the company. Their loss or corruption is a major issue and could set the business back months or years should backups be found to be ineffective.
In this situation, take file integrity seriously enough to hire an outside file recovery team that has managed this type of problem hundreds of times already. They’ll know exactly what to do and the most appropriate software to use on a drive to get the best file recovery results. Also, pick a company that has the security credentials to know that the privacy of your company data will be respected too.
Company data is critically important to companies worried about both business continuity and the risk from meddlesome competitors. Avoiding most technology failures and being able to recover quickly should one happen is paramount.